How to Properly Organize an Office Workplace?


How to Properly Organize an Office Workplace?

The very phrase “correct organization” can cause nervous pruritus in some, but for the office it is a very hot topic, one of the most urgent tasks. Multiple piles of paperwork, archived reports and fresh information awaiting analysis, contracts, contacts, details of dear clients and no less expensive investment partners, piled up in one heap – is an option of doing business unworthy of a successful and prosperous company.

Basic principles of ergonomics
Ergonomics is the science of optimally adjusting the workplace, objects and work items for the safe and efficient performance of an employee’s job duties. Psychologists believe that a comfortable workplace creates the right business attitude and helps to avoid stress, which has a devastating effect on physical and mental health. The place where an employee spends 8-10 or more hours a day, first of all, should be convenient for a particular person, taking into account his anatomical features. As a rule, for left-handed and right-handed people, for tall and short people, the requirements for the working area can differ significantly.

Order on the table – order in the head

The advantages of a rational arrangement of an office employee’s workplace are visible to the naked eye: it takes a minimum of time and effort to find the right document, staff spends their mental potential solely on finding solutions to production problems, and not on overcoming an obstacle course.

Folders with arched mechanism are convenient for separating work materials

Place heavy binders and items that you have to refer to most often close to you. A flat monitor, wireless mouse and keyboard take up much less space, so purchasing this technology allows you to use your desk space more productively with arts material.

It is not worth cluttering the office space with massive furniture; it is better to use lightweight multifunctional shelving on wheels, which can be used as a stand for office equipment, and as double-sided shelves for documents, and as a mobile partition between operators. Prefer designs that allow you to reach the right materials without getting up.

Correct user position at the computer desk

Particular attention should be paid to the chair, carefully adjusting its height, backrest and headrest tilt so that the eyes are at or below the top edge of the monitor, the feet are on the floor, the elbows are resting freely on the armrests, and the neck, elbows, spine and lower back are work did not strain.

To stay productive during the working day, from time to time stretch your hands and take your eyes off the monitor. Take care that the computer screen does not glare, clean it with microfiber napkins from a layer of dust, which blurs the clarity of the image, leads to headaches and eye strain.

Secrets of an Optimal Workplace
The ideal worker cannot be bought, it can only be created personally with some effort. Follow the guidelines below on a daily basis and your efforts will soon turn into an automatic habit:

Sort the papers on your desk in time

When starting work, leave on the table only those papers with which you have to work, so as not to be distracted by something that is irrelevant. When leaving work, put things in order on your desk: put all the necessary documents in a drawer or closet, waste material in a trash can.
Get organizers for your small items from your office supply store so you don’t have to search or find paper clips, pens, erasers , brushes and staplers in the most unexpected places.
Put materials you don’t work with in a closet, archive, or filing cabinet. The numbering and the alphabetical catalog significantly reduce the time spent searching for a particular folder. For the same purpose, accustom yourself to timely return documents taken from the archive to the place.
If a blockage of papers appears on the table, disassemble and sort it as soon as possible, without putting it on the back burner. And it is better not to try to shift this stack from one end of the office to the other: boring work, most likely, will not be avoided, but time will be lost.

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